01
Everything lands here
Every reply, task, receipt, note and quote you speak during the day is filed in its module — organised, searchable, exportable.
RPlay — AI assistant inside Outlook
Speak.
It’s written.
Open a mail and say what you mean. RPlay writes the reply, lifts out the actions and turns them into tasks — in your language, or theirs.
It only sees the email you have open — never your whole mailbox — and everything lands as a draft. You press send.
IT just works.
09:41Your first reply of the day
outlook · rplay add-inLive demo
OInbox — OutlookRRPlay
SV09:41
Sarah Vermeulen
RE: Demo kit for the Ghent site
Hi Gery,
Quick check — do you know when the demo kit will ship? We'd like to plan the installation with our IT team next week.
Thanks! Sarah
Hold to speak your reply…
RPlay · Reply
WaitingThe draft appears here — in the language of the mail.
1.4s · 38 t/s · 264 tok
Try
One add-in — private by design — new Outlook & web
The workday
A workday without worries.
That reply you just watched? That was 09:41. Rewind to this morning and keep scrolling — every scene on this page shows the real product at work.
07:30Coffee first
You wonder
“What does that long overnight mail actually need from me?”
→Open it and RPlay surfaces the gist — summary, sentiment, actions and the deadline, before the first sip is gone.
outlook · rplay analyseLive demo
RPlayMy Day
JC
James Carter
Known contact·Updated proposal — Northwind v3
ReplyAnalyseFAQ
ContactsNorthwind
James Carter
KnownSummary
Sentiment NeutralUrgency Medium
James shares an updated proposal and asks for sign-off before Friday. Pricing and scope are unchanged; only the timeline moved up by a week.
He’d like a short call to confirm next steps.
Actions
- Review the updated proposal and confirm sign-off
- Reply with availability for a call
Dates
Friday (sign-off deadline)
Documents
PDFProposal_Northwind_v3.pdf1.4 MB
Updated proposal — revised timeline, unchanged pricing and scope.
SummaryTranslateChatSign
Summary
The proposal brings the delivery date forward by one week, keeps the agreed price and scope, and adds a short milestone plan.
Open mail
Try
08:15Stuck in traffic
You say
“Idea for the Northwind pitch — open with the live demo, then the pricing story.”
→One tap, spoken, done — transcribed and filed with your other tools. Searchable at your desk, not lost at the lights.
08:15
Voice MemoMobile
0:00
Tap to talk
One tap and talk…
Tap to talk · transcribed & saved automatically
Recent memos
Northwind pitch — opening
Idea for the Northwind pitch — open with the live demo, then the pricing story.
Follow-up — Voltavia
Call back Thursday about the renewal; they want a second workspace for the field team
Demo script — Halo Medical
Open with the ledger export, then RPlay Scan on the delivery note and the FAQ answer
Transcribed & saved
Try
10:24Helpdesk
You say
“Answer from the FAQ — and add that shipping is free this month.”
→The answer comes from your own FAQ — same wording every time, drafted before you've read the mail.
outlook · faqLive demo
RPlayMy Day
JC
James Carter
Known contact·Northwind
ReplyAnalyseFAQ
FAQGlossary2 FAQs
Search FAQ…
“What's the delivery time for your hardware?”
FAQMatched
What is your lead time for the Guardian sensor?
Typically 2–3 weeks after order confirmation. For larger volumes (>500 units) we agree a delivery schedule together, with partial shipments if preferred.
acmesensors.com/lead-timesused 12×
FAQ
Do you integrate with our WMS or ERP, and how does onboarding work?
Draft replyYour wording
Writing…
Try
Add FAQInsert into reply
11:06Receipts & invoices
You do
Nothing. Just open the mail with the invoice.
→Amount, VAT, supplier and due date — read from the attachment, filed and exported as a clean Excel.
rplay · receipts & invoicesLive demo
Receipts & Invoices
From the mail you have open
VBPDF
Voltavia B.V.
Invoice VL-2026-88412 · invoice.pdf
RPlay reads
…Amount
€847.00 incl. VAT
VAT 21%
€147.00
Supplier
Voltavia B.V.
Due
7 Aug 2026
AllInvoicesReceiptsPilot: Bruges
01/05/2026–30/06/2026
Excel6 invoices · 3 receipts
€5,649.67
VB
Voltavia B.V.
Todaynew
€847.00
Pilot: Bruges
NW
Northwind NV
28 May
€2,420.00
Client: Northwind
HM
Halo Medical
12 Jun
€1,180.00
Client: Halo Medical
+6 more in this range
·Waiting
Try
13:20Tasks
You say
“Make this a task for Thursday — quote follow-up for Blinqy.”
→On the board, grouped under the right client — synced to your phone.
rplay · tasksLive demo
Tasks2 openNew
Hold to speak…
CompanyTypePriorityDuePeople
Blinqy1Contoso1
Blinqy
1Schedule the Q3 business review
Follow-up2
Contoso
1Review the NDA redlines before signing
Mon 22 JunContract1
Listening…
Try
14:10Reports
You ask
“How much revenue did we do this year — per quarter?”
→Totals per quarter, live from your accounting over Connect — read-only, Excel attached. Ask who still owes you and it answers that too.
rplay · reportsLive demo
RPlayMy Day
Reports
Connect·your accounting — read-only
Your question
Try
15:45Meeting minutes
You say
“We met with Fabrikam this morning. They approved the Q3 budget as proposed. Daniel checks the delivery dates with the plant. Next call on the 18th — invite Tom.”
→Topics, decisions and actions — structured in 3 seconds, as a draft you address yourself. You press send.
rplay · meeting minutesLive demo
Meeting notesNew meeting
Client meetingQ3 review
14/06/202610:00 — 11:00·Teams callFabrikam
Attendees
3 people
DRDaniel ReyesTBTom BrandtJCJames CarterAdd
Notes
dictate or type — one go
Recording — you talk it throughRe-record
Report
structuring…
Attachments
sent with the mail
Q3-budget-Fabrikam.pdf
PDF · 1.4 MB
Structuring…
Try
16:52Brain
You ask
“What's the open balance for Contoso — any overdue invoices?”
→The answer in 1.8 seconds — from the receipts you filed yourself plus your Connect data, read-only, with the Excel to download.
rplay · brainLive demo
RPlayMy Day
Ask RPlay
Your own data·Receipts · Connect
AskHistory2 sources
QuestionRead-only
Try
Your evening, yours again
18:02
Replies sent. Minutes done. Receipts filed.
time for a glass of wine
The workspace
Behind the add‑in: a full workspace.
RPlay is more than a button in your mail. Behind Outlook sits a complete work environment — a home dashboard, Brain, contacts, tasks, receipts, notes, docs, quotes, voice forms, memos, FAQ and Doc Signer — one calm place. This is where your spoken day actually lives.
rplay · workspaceLive demo
Good afternoon, Alex
Thursday · All caught up — nothing due soon
02
One home, three screens
The same desk in your browser, in the Outlook add-in and in the mobile app — you add the add-in yourself from a link, and one QR links your phone.
03
Your data stays yours
Everything you file here is yours — export it any time. For enterprise, RPlay can also run in a private cloud or fully on-premise.
The toolkit
Eleven tools. One add‑in, one app.
Everything below runs on the mail you already have open, on your own RPlay modules and on the app in your pocket. Pick a tool to see what it does — in the pane next to your message, or on your phone.
01 · Reply · In Outlook
Get a polished draft.
Say what you want to answer. RPlay writes the complete reply in the language of the incoming mail.
You say
“Reply to María: confirm we work fully in Spanish, say onboarding is quick, and offer a call.”
You get
A complete Spanish reply, drafted in 1.6 seconds. You read it, you press send.
- Speak or dictate; the draft builds as you talk.
- Shorter, longer, formal or redo — one tap.
- Answers in the mail's language: Spanish in, Spanish out.
A customer writes in Spanish. You answer out loud in English. RPlay drafts the reply in Spanish — you press send.
outlook · replyLive demo
RPlayMy Day
MG
María García
Spanish email·Madrid
ReplyAnalyseFAQ
RPlay
Reply to María: confirm we work fully in Spanish, say onboarding is quick, and offer a call.
Done — your reply is drafted below, in Spanish.
Type a message… (Enter to send)
AI Reply1.6s
Hola María,
Gracias por tu mensaje — encantado de ayudarte. Sí, trabajamos plenamente en español, así que puedes tratar con nosotros en tu propio idioma. La puesta en marcha es rápida y te guiamos en cada paso.
Si te viene bien, con gusto te lo explico en una breve llamada y te ayudo a decidir.
Un cordial saludo,
Alex Devos
PolishShorterLongerFormalCasualRedo
TranslateSender
Draft ready · 1.6s
Why RPlay
Everything connects. Nothing leaks.
RPlay lives where you already work — wired into your systems, private by design.
01
Plugs into everything
Odoo, Exact, HubSpot — or any business system with a secure API. Connect wires RPlay into whatever you run, read-only by design, every question logged.
02
Your data stays with you
RPlay reads only the mail you open — no mailbox access, and your mail content is never stored. Enterprise can run it in a private cloud or fully on-premise.
03
Everything you file is remembered
Every task, receipt, note, memo and document you capture lands in one searchable memory of your business — contacts, FAQ answers, docs and tasks in one place.
04
Every language at once
Replies follow the language of the mail, not of your instruction — speak Dutch, send flawless French. Your customers never notice the difference.
05
Fast enough to watch
Drafts appear while you're still reading the mail — and every draft shows its real generation time. No spinners, no waiting room.
The numbers
Less admin. More day back.
< 3seconds
Genuinely fast
Drafts start in under three seconds — spoken word to finished work, while you watch.
40+languages
Works in their language
Replies, scans and documents follow the sender's language by default — or yours, any time.
0stored
Private by design
No mailbox access, and your mail content is never stored. Only your own settings are saved.
1add-in
One place for it all
Reply, analyse, tasks, minutes, contacts, scans — one toolkit, right where you already work.
Pricing
Two plans. One add-on.
Outlook
€6.99/ month
VAT included · cancel anytime
- Smart replies, analysis & tasks
- Knowledge, contacts, notes & more
- Voice forms, receipts & document signing
- Everything inside Outlook — and the web app
Outlook + companion app
€9.99/ month
VAT included · cancel anytime
- Everything in the Outlook plan
- The RPlay companion app on your phone
- Scan — paper to a searchable PDF
- Voice memos, captured anywhere
Enterprise
And one add-on for teams: Connect — speak with your business systems, read-only.
€4.99 per user / month|€999 set-up · per connector · VAT included
Talk to us14-day free trial on either plan — no card required. Volume deals — talk to us; RPlay can also run in your private cloud or fully on-premise.
Get started
Speaking the same day.
01
Install the add-in
Add it from a link — paste outlook.rplay.be/manifest.xml under 'Add from URL' — or skip Outlook and open outlook.rplay.be/app in your browser. Office Store one-click is coming soon.
02
Speak
Open a mail, hold the mic, say what you want. Your first spoken reply lands the same day you install — nothing to configure.
03
Connect — when you're ready
Optional: wire RPlay into Odoo, Exact or your in-house stack with Connect, read-only by design. Speak with your business data too.
Good to know
Which Outlook does it work with?
The new Outlook on desktop and Outlook on the web — one add-in, and the companion app brings it to your phone.
Do I need IT to get started?
No — you add the add-in yourself from a link and sign in with the Microsoft account you already have. No new account, no admin console.
Where does my data live?
RPlay works on the mail you open — no mailbox access, and your mail content is never stored. What you file yourself stays in your workspace; enterprise can run RPlay in a private cloud or on-premise.
What happens after the 14 days?
You pick a plan — €6.99 or €9.99 per month — or you simply stop. No card was involved, so there is nothing to cancel.
Does it speak my customers' language?
Replies follow the language of the mail, not of your instruction — speak in your language, send flawless answers in theirs. 40+ languages.
Start today
Your desk is about to get a lot quieter.
One add-in in the Outlook you already use. Speak — RPlay does the rest: drafts, tasks, reports, bookkeeping prep and more.
14-day free trial · no card required — €6.99 or €9.99 / month — new Outlook & web